RFE-Expense Guidelines
| Category | Amount | Responsibility | Comment | |
|---|---|---|---|---|
| Host | Traveler | |||
| Travel: to/from RFE | Varies | X | Best when coordinated with one travel agent for group | |
| Travel; during RFE | Varies | X | X | Typically, should be low expense as hosts usually provide the transporation unless traveling to a special place. |
| Meals |
Varies; typically should not be a large expenses.
Will vary on location of exchange and host family
|
X | X | In planning sessions should discuss/set some expectations so that travelers know i advance if they can expect to spend much money on meals. In guidelines, should clarify that each participant expects to pay for their own meals. |
| Host Gifts | Varies; $20 -$30/host family | X | X | Should expect to bring gift for each host family |
| Logo clothing/pins | Varies; $50-$200/person | X | Each RFE should decide what they want to do and how much they want to invest (jacket and shirt, shirt only, pins to give to host family/friends, etc) | |
| Entertainment/excursions | Varies; $50-$300+/Person | X | Hosts will often offer suggestions which Team members can decide if they are interested in doing. Local tours, parks, local attractions may add an additional expense. | |
| Additional per person expense | Varies | X | Recommendation is to be prepared to spend a minimum of $500 - $1000 for incidentials. | |